interviewing

The Essential Job Search Checklist

iStockphoto.com |  Ralf Geithe

iStockphoto.com | Ralf Geithe

Here is a Job Search Checklist we hope will help make your job search easy this summer, especially when the intoxicating sunny weather and cold drinks are too much to resist.

In honor of the 50th Anniversary of the Apollo 11 Moon landing this month, think of your job search as a multi staged space flight, and during each stage you have a checklist that gets you to the next stage – from Pre-Flight to Splash Down in the ocean, and for our purposes let’s say that ocean is the Caribbean.

Stage 1: Pre-Flight

1.     File for unemployment (if applicable).

2.     Update your resume.

3.     Update your LinkedIn and/or other professional networking profile(s), especially your photo.

4.     Develop your professional story. Write it down. You will need it for your Cover Letters and interviews.

5.     Upload your new resume on as many Job Boards as possible (Monster, Indeed, Glass Door, LinkedIn, and CareerBuilder) and create job alerts.

 

Stage 2: Launch (Applying)

1.     When you discover a job opening, carefully study its responsibilities and requirements and match it to your qualifications.

2.     Write a Cover Letter. Use the professional story you’ve already written, then tailor the rest to the specific company and opening.

3.     Apply. Make your resume as Automatic Tracking System (ATS) friendly as possible, and, “no”, there isn’t any way around the laborious online application processes.

4.     Reach out to people in your professional network for help, opportunities, referrals, and/or references.

5.     Have professional interview clothes ready to go.

 

Stage 3: Interviewing

1.     Show up on time, professionally dressed.

2.     Bring multiple copies of your Cover Letter and Resume.

3.     Have an Elevator Pitch ready and rehearsed for the classic interview opener, “Tell us something about yourself.”

4.     Have a list of well-researched questions to ask the interviewers.

5.     Post-interview, send hand written thank you notes to each of the people involved in interviewing you.

 

Stage 4: Re-Entry

1.     You have a job offer! Congratulations! Refer to this list of Champagnes for appropriate action.

2.     Research the fair market value for the job position that you are being offered.

3.     Negotiate your compensation package.

4.     Thoroughly review any employment contract and, when happy, sign it.

5.     Review and update your Career Plan, as necessary.

 

Stage 5: Splash Down

1.     Start your new job.

2.     Update your LinkedIn and/or other professional networking profile(s).

3.     Create an Individual Development Plan, either through your new company or on your own.

4.     Take advantage of any ongoing education, training, or certifications offered through your new company, or consider investing in updating key skills related to your field on your own.

5.     Maintain ongoing communications with people in your professional network, and develop the new connections you make in your new position.

 

Easy, right?


Philip Roufail contributed to this article.

Scott Singer is the President and Founder of Insider Career Strategies Resume Writing & Career Coaching, a firm dedicated to guiding job seekers and companies through the job search and hiring process. Insider Career Strategies provides resume writing, LinkedIn profile development, career coaching services, and outplacement services, including a free resume review. You can email Scott Singer at scott.singer@insidercs.com, or via the website, www.insidercareerstrategies.com.

In Search Of The Purple Squirrel – How To Decipher A Job Advertisement

iStockphoto.com |  Paul Carpenter

iStockphoto.com | Paul Carpenter

You are searching for a job and that means reading job posting after job posting; they all start to look and sound the same. Where do the listings come from in the first place, and how do you interpret and prioritize their contents?

To start with, there is no way to determine who wrote the job listing. The job description you’re seeing on Indeed.com likely originated with a template from human resources, who gave it to the hiring manager, who delegated it to a department or personal assistant, who cut and pasted several parts from a previous listing for another position.

You may find that Fortune 500-level companies are more likely to have professionally written job listings that are mandated from above. Still, there are more than enough job listings with murky backgrounds to justify a degree of skepticism. After all, job listings are an imperfect science and will sometimes contain too much, too little, and/or contradictory information.

Despite these failings, however, job descriptions are a vital component of the recruitment process. When read closely, a job description will tell you what requirements, from a recruiter’s or hiring manager’s perspective, are non-negotiable, and contain clues about the position’s day-to-day responsibilities.

Knowing how to decipher the internal language of the recruitment process will only strengthen your candidacy. So, let’s take a look at the anatomy of a typical job posting.

THE JOB TITLE

Let’s take a look at title of Human Resources Coordinator. This indicates that the job is in the Human Resources department, and Coordinator indicates that it is an entry-level administrative position. Easy, right?

Not necessarily. Job postings titles can be deceiving because the actual meaning may vary wildly from one employer to another. The same job may have different titles at different places. One company may link job titles to compensation, while another may pride itself on having no titles at all. The variations are endless.

Job sites like Indeed and LinkedIn include categorizations that are intended to clarify where a specific role may sit level-wise in an organization. These include “Entry Level,” “Associate,” “Mid-Senior Level,” that will often be incongruent with the job title used by the poster, adding another level of confusion. How do you interpret a job title with “Manager” that is categorized as “Associate?” (this is prevalent in sales roles, where someone can be an Account Manager, but doesn’t actually manage anything or anyone other than their own activities).

THE SUMMARY

The summary usually provides glowing general description of the company and a general description of the job. The summary is valuable to read as it provides perspective on how the company markets itself and the role. It’s a great overview but it tends to draw little connection to your technical qualifications for the position. For example:

“The Amazing X Company, a world-class provider of amazing stuff, seeks a Human Resources Coordinator to join its growing team. We’re looking for talent with outstanding communication skills, great customer service perspective, and strong problem-solving and decision-making abilities to support the entire HR process.”

This description is generic, on purpose. It’s trying to present the general profile of the idea candidate from a behavioral side, but doesn’t get into the nitty-gritty technical details. Take it as a guideline to calibrate whether your personality and general background is a match for what they’re looking for.

JOB RESPONSIBILITIES

Here is where you are going to start to discover the clues that will help you understand the position and the skills needed to be considered a viable candidate. This area the day-to-day responsibilities of the role. Some sample job responsibilities for a Human Resources Coordinator include:

  • Coordinating pre-employment activities

  • Preparing, maintaining, and ensuring accurate records and files

  • Conducting audits on personnel files and I-9 forms

  • Ensuring compliance with federal and state employment laws

…and so forth.

If you possess direct experience in any of these areas it will help your overall application. Generally speaking, if an employer finds a candidate who ticks all the experience boxes in terms of day-to-day functions, they’re going to give that individual a deeper look. Interpret this as the employer providing you with guidance on what qualifications and past experiences you should highlight in your cover letter and on your resume.

 

REQUIRED SKILLS

This is the meat of the job. Anything you see under “required skills” is considered an essential component of the right candidate and to have a fighting chance for the job you’ll need to have it. Let’s dissect some sample requirements:

  • Bachelor degree preferred

The use of the word “preferred” indicates that the degree is not a core requirement for the position. However, preference will be given to those with a college degree so if you’re applying without a diploma, the rest of your application better be stellar, and you should possess enough skills and experiences to compensate.

  • Minimum of 2 years of experience in Human Resources

“2 years” likely wasn’t chosen at random. They’re looking at candidates that possess a minimum of two years’ experience. The understanding is that this is the minimum amount of time required to build the knowledge foundation to be successful.

  • Direct exposure to employee relations and payroll practices

Pay special attention – this is the most important entry in this entire job posting. This is the experience that will matter most on your resume.

  • ADP experience is a strong plus

Just like “preferred,” “strong a plus” means it’s not a requirement, but candidates who have used ADP in the past will be in a better starting position; if you haven’t used ADP, but do have experience in another HR software system, you’re in decent shape.

  • Strong computer skills with high proficiency in MS Office

It would seem like this is a waste of space in today’s age, but it’s not. The employer included this in the job description because it’s nonnegotiable. Then there’s the soft skills:

  • Excellent written, verbal, and interpersonal communication skills

  • Outstanding organization and time management skills

  • Attention to detail

  • Practice and maintain an environment of confidentiality

The employer is likely going to evaluate these traits in greater depth during the interview. They’re hard to quantify (although a resume riddled with errors could work against you in the area of written communication skills). Just understand, if you are to get the job, you’re going to be expected to live up to these standards.

Many employers also include a section for “Preferred Skills.” This is usually the hiring manager’s wish list of additional skilled and experiences. They’re looking for, in recruiter parlance, the “Purple Squirrel.” This is the candidate that probably doesn’t exist but would check off all of a hiring manager’s boxes in terms of attacking any other work they have lying around – related or unrelated to the core duties of the job. But make no mistake – the candidate who has ALL of the required skills and ALL of the preferred skills will probably be in the best position to receive an offer.*

*Note: I say probably because there are mitigating factors, such as candidate salary requirements, age discrimination, or any countless other dynamics at play.

Here’s some final thoughts on deciphering and approaching job postings:

Tip #1: You have some latitude when duration of experience is specified. Let’s say the listing says “3-5 years experience making widgets”. You should have a minimum of 3 years, but you shouldn’t rule yourself out if you have more than five years. You can apply with 2 years’ experience, and nothing is stopping you, but it’s an uphill climb.

Tip #2:  From the recruiter’s perspective, there is a distinct difference between a Required Skill and a Preferred Skill. But think about it this way - if you’re have 100% of the Required Skills and 50% of the Preferred Skills, you’re in pretty good shape.

 

And that brings us to the important life lesson about purple squirrels. Have you ever actually seen a purple squirrel? No you have not, and you never will. Purple squirrels do not exist, and job candidates who possess all of the Required and Preferred skills tend to pop up with quite a bit less frequency than a hiring manager hopes. Apply to the job.

Lastly, remember that your resume is a marketing brochure and the recruiters/hiring managers are your customers. You are trying to convince them to invest in something – you. Mapping the qualifications on your resume with the Required and Preferred Skills on a job listing will greatly increase your chances of clearing the first hurdle.


 Philip Roufail contributed to this article.

Scott Singer is the President and Founder of Insider Career Strategies Resume Writing & Career Coaching, a firm dedicated to guiding job seekers and companies through the job search and hiring process. Insider Career Strategies provides resume writing, LinkedIn profile development, career coaching services, and outplacement services, including a free resume review. You can email Scott Singer at scott.singer@insidercs.com, or via the website, www.insidercareerstrategies.com.

5 Great End-Of-Interview Questions To Seal The Deal – And 5 More To Avoid

iStockphoto.com |  opico

iStockphoto.com | opico

You’ve almost made it to the end of a long, in-depth interview and you feel like it has gone your way. The person, or group, conducting the interview wraps it up with one final question: “Do you have any questions for us?”

It seems like an innocuous inquiry, almost a courtesy, almost like the cashier at the grocery store asking you if you found everything you were looking for. Don’t be fooled –you have reached a make-or-break moment in the interview. What you say next may decide whether or not you are a serious candidate for the position – or if you remain a candidate at all.

Think about the interviewer’s intent. He or she wants to know as much about you as possible in the short time they have. This is a last opportunity to observe how well prepared you are, how present you are mentally, and to make a determination if the company’s values align with yours. They don’t just want you to ask questions. They want you to ask the right questions.

This is your final opportunity as well. By asking insightful questions designed to continue the dialogue about your qualifications for the position, and demonstrate that you are thinking about the organization, you can quite feasibly lap other candidates who may be less prepared. Here are some great questions to ask:

  1. Where do you see the growth opportunities for this role? This demonstrates long-term thinking about the role and the company, and clearly signals that you are the type of employee who will commit to an organization that commits to you. The interviewer’s answer will provide you an idea about the value the company assigns to its employees, as well as the personality and skills that are the most critical for the current role and beyond.

  2. What does the ideal candidate for this role look like? This may seem like an unusual question to ask at the end of an interview, but this gives the interviewers an opportunity to express any lingering concerns about your candidacy. You, in turn, have created an opportunity you may not have otherwise had to counter their perceptions.

  3. What do you see as the biggest challenge for someone jumping into this role? This will give you your first real idea of what will be required of the position. For example, if the biggest challenge is running a successful marketing campaign with limited resources, you now have an opening to point out your relevant experience creating high production value campaigns on shoestring budgets.

  4. What would the first 90 days of this job look like? This is an informational question that may provide insight into the most important factors that will initially govern a position, and/or the feasibility of a project or set of deliverables. You will also find out simple truths – like the level of training you will receive (if any) and the primary responsibilities that will be the initial basis of your job performance appraisal. 

  5. What other questions do you have for me? Now that you’ve opened up some doors for yourself to create a dialogue, those doors are open for your interviewers as well. Your interviewers may have additional questions and unless space is made those questions may go unanswered – that doesn’t necessarily help you. Don’t give your interviewers an opportunity to make assumptions; help yourself by giving them a final opportunity to question you.

Just like there are questions designed to help you land your dream job, there are also questions that have the potential to end your candidacy. Here are a few questions you should probably avoid:

  1.  What does the job pay? This question is the fastest way to end your interview and candidacy. Employers usually prefer to reserve the right to imitate salary discussions. Unfair or not, candidates who broach the salary issue first tend to raise hackles. Asking about salary conveys to the interviewer(s) that your primary interest is the money, not necessarily in the work or the company.

  2.  Will I be required to work beyond regular work hours/carry a cell phone/log in during the evening? There are several variations of this very justified work/life balance question. Proceed with extreme caution as it may signal to the employer that you are more concerned about your personal schedule than the demands of the job. That said, if leaving the office no later than 5 p.m. every day is essential due to your personal circumstances, it might be better to broach the topic now rather than after accepting the job. If you’re okay with overtime, don’t ask.

  3. Any question that begins with “Do I have to… ?” or “Will I have to…?” This sounds like you are already worried about how your work duties will impact your “me” time.

  4.  May I work remotely? While this is a reasonable question in our modern technological age, it may have negative connotations to the interviewer. Unless the option to work remotely has been specified in the job description or has been brought up by the company, it is better to avoid type of question since you’re asking about changing the overall shape of the job.

  5.  I have no questions. Potential interview killer. Having no questions at the end of an interview conveys to the employer you are not prepared, uninterested in the work, have no strategic goals, and were most likely not paying attention during the course of the interview.

One last thing – fumbling around to invent a decent question on the fly because you didn’t prepare is obvious and awkward, and can be interpreted as disinterest at best and laziness at worst. It’s okay to bring notes into an interview. A list of predetermined questions can prevent you from having to reach for one when needed.


 Philip Roufail contributed to this article.

Scott Singer is the President and Founder of Insider Career Strategies Resume Writing & Career Coaching, a firm dedicated to guiding job seekers and companies through the job search and hiring process. Insider Career Strategies provides resume writing, LinkedIn profile development, career coaching services, and outplacement services, including a free resume review. You can email Scott Singer at scott.singer@insidercs.com, or via the website, www.insidercareerstrategies.com.